Differences

This shows you the differences between two versions of the page.

--- education_survey_tool_android_app_user_manual [2022/09/16 02:07] – [Survey Cloud Syncing Status] ghachey
+++ education_survey_tool_android_app_user_manual [2022/09/16 03:13] (current) – [[Optional] Offline merging of surveys between tablets] ghachey
@@ Line 171: / Line 171: @@
 ===== [Optional] Offline merging of surveys between tablets =====
+The tablet app has a special feature that while not required may be desired by some teams. It can merge partial surveys from tablets to tablets offline (not WiFi, no Internet) using Bluetooth technology. This may be required in the following real world scenario used by a country. Since the surveys are large they are conducted by a team of typically four individuals. For the purpose of this merging feature the four individual should be organized as follows:
+  * Team Leader
+  * Worker 1
+  * Worker 2
+  * Worker 3
+This is depicted in the layout of the four tablets used for demonstration purposes below.
+{{ :survey-tool-user-manual:est-merge-1.jpg?nolink |}}
+Now each user can start their own Education Survey Tool app as usual. Note the Team Leader already has a completed survey while the three workers have nothing on their tablets yet.
+{{ :survey-tool-user-manual:est-merge-2.jpg?nolink |}}
+Now is time for the whole team to create their new survey for the school being inspected. Care must be taken to select the same correct school and the same date tag.
+<note important>If a survey is created the next day (a late worker) by default the date tag will be different and thus when the time comes to merge it will not be seen by the team leader's tablet. The solution is to first edit the date upon creation (it can also be changed after though it is less desirable).</note>
+{{ :survey-tool-user-manual:est-merge-3.jpg?nolink |}}
+Each user now has a empty survey as shown below.
+{{ :survey-tool-user-manual:est-merge-4.jpg?nolink |}}
+Just as it normally would be done, each user must fill in their own part of the survey as assigned to them. For example, below the team leader completed the Standard 1, 2 and 3. Worker 1 completed Standard 4, 5 and 6. Worker 3 completed all of Classroom Observation 1. Worker 4 completed all of Classroom Observation 2.
+{{ :survey-tool-user-manual:est-merge-5.jpg?nolink |}}
+As a side note, if and only if the tablet had Internet connectivity you would not at this point see all for partial surveys by four different users in the EMIS online web app as shown below.
+{{ :survey-tool-user-manual:est-merge-6.jpg?nolink |}}
+Back to the tablets. The time has come to merge. The merging is a one way thing only. Workers merge their partial surveys to the team leader who will end up with a complete survey. That is the final survey of interest to be reviewed and finally approved by management within the EMIS online web application.
+Before proceeding, just to show this is all being done offline the screenshot below shows all the survey **not** synced.
+{{ :survey-tool-user-manual:est-merge-6-1.jpg?nolink |}}
+Now, each worker (Worker 1, Worker 2, Worker 3) must go to the home page. Optionally click on the ''!'' for an informational message. When ready to send their completed "partial" surveys the worker can click on ''Start session''.
+{{ :survey-tool-user-manual:est-merge-7.jpg?nolink |}}
+You will see the below.
+{{ :survey-tool-user-manual:est-merge-8.jpg?nolink |}}
+When ready, the team leader can receive the partially completed surveys. From the team leader's tablet, to the right of the survey to be completed click on the vertical dots to access the menu as shown below. Click on ''Merge''.
+{{ :survey-tool-user-manual:est-merge-10.jpg?nolink |}}
+You will have to allow a Bluetooth connection. Then you will eventually see a list of nearby tablets. Note how clear the tablets are identified (i.e. Worker 1, Worker 2, etc.) This is why it is recommended for the administrators of the tablets to rename them in the settings. Identify which tablet you want to merge from, select it and click on ''Choose Device''.
+{{ :survey-tool-user-manual:est-merge-11.jpg?nolink |}}
+You will then see a list of relevant surveys, likely just one. Select it and click on ''Select Survey''.
+<note tip>Not all surveys on the chosen tablets will be listed. For clarify, only the surveys with matching school and date tag.</note>
+{{ :survey-tool-user-manual:est-merge-12.jpg?nolink |}}
+This will trigger the merging of Worker 1 tablet's partially completed survey into the team leader's survey. When completed it will look something like below. Note the time it takes for this largely depends on how many photos were taken. Another reason to chose quality of photos over quantity.
+{{ :survey-tool-user-manual:est-merge-13.jpg?nolink |}}
+If you then go and open the Team Leader's survey and that of the Worker 1 you will notice the Worker 1's completed sections are now also transferred to the team leader's survey as depicted below.
+{{ :survey-tool-user-manual:est-merge-14.jpg?nolink |}}
+Repeat the process for Worker 2 into Team Leader's tablet and observe the following.
+{{ :survey-tool-user-manual:est-merge-16.jpg?nolink |}}
+Once all three workers have been merged into the team leader you will see the survey is full (note the progress bar).
+{{ :survey-tool-user-manual:est-merge-17.jpg?nolink |}}
+Actually, you still need to go an officially complete it by browsing to the end of the survey on the team leader's tablet and clicking on ''Complete''.
+{{ :survey-tool-user-manual:est-merge-20.jpg?nolink |}}
+{{ :survey-tool-user-manual:est-merge-21.jpg?nolink |}}
+Now, let's say the team has returned from the field and the tablets can be reconnected to the Internet. This is depicted below by enabling the WiFi Internet.
+{{ :survey-tool-user-manual:est-merge-18.jpg?nolink |}}
+You will then  soon notice the syncing will complete and become green as shown below.
+{{ :survey-tool-user-manual:est-merge-19.jpg?nolink |}}
+Once they are all synced they are all available within your EMIS web application online as shown below. First we show the three workers with their merged surveys.
+{{ :survey-tool-user-manual:est-merge-22.jpg?nolink |}}
+Finally, the completed survey (in Ready mode) is the one from the team leader's tablet. This is the one that should be reviewed and finally approved by management.
+<note tip>The answers can always be adjusted after. Just go back to the team leader's tablet, edit, wait for the sync to complete and voilà!</note>
+{{ :survey-tool-user-manual:est-merge-23.jpg?nolink |}}
+Note that while this is the cleanest way to use the merging to get to the desired end result of a completed survey it is not the only way support. However, the process outlined here is the cleanest and recommented approach and the only one that is documented.