Differences

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--- sis_user_manual [2023/08/31 07:56] – [Student Re-enroll] ghachey
+++ sis_user_manual [2023/09/11 01:27] (current) – [Course Catalogue] ghachey
@@ Line 158: / Line 158: @@
   * An elementary school creates a small homeroom attendance period to take attendance only one time in the morning. This homeroom period could be 15 minutes. Therefore a full-day would translate to 15 minutes and half-day to 7 minutes.
   * A secondary school or any school taking attendance for each periods. Then to get your full-day minutes you would add the total minutes for each period of the day as you configured them in Periods. The half-day could be half those total minutes or you could define them as all the total minutes of the first 4 periods out of a total of 7 periods in the day for example.
+==== Creating Periods (when they differ by grades) ====
+Sometimes a school will have different period timings for different grades. For example, Grade ECE their sets of periods, Grade 1 to 5 has their sets of period times and grade 6 to 8 also have their own period times. The correct way to do this is to put all combination of periods as detailed in the screenshots below. DO NOT use the feature "Block/Rotation Day" for this use case.
+{{ :pacific-sis-user-guide:sis-school-settings-period-by-grade-1.png?nolink |}}
+One by one create all the combination of periods of your school clearly identifying which grades it applies to (e.g. Period 1 (ECE) is the Period one times for the ECE students, etc.)
+{{ :pacific-sis-user-guide:sis-school-settings-period-by-grade-2.png?nolink |}}
+It will end up looking something like this.
+{{ :pacific-sis-user-guide:sis-school-settings-period-by-grade-3.png?nolink |}}
 ==== Grade Levels (aka. Class Levels) ====
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 <note tip>Now the student will not show in the school's default list o students. You could still retrieve the profile of the student by doing an advanced search which includes inactive students.</note>
-===== Student Re-enroll a dropout =====
+===== Student Re-enroll =====
 There are two common use case for re-enrolling students:
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   * Re-enroll a student that dropped out of school (into the same school or maybe another school)
   * Re-enroll a student that ends at a school (e.g. a primary school) and moves on to another school (e.g. a high school)
+Both cases will be discussed in following sub-sections.
+==== Student Re-enroll a dropout ====
 Here the first case is discussed. Sometimes, students drop out from school & re-enroll again into the school. When a student is dropped from the school, the system keeps that student's data as an inactive student. Since the typical process when a student comes to enroll or re-enroll in the school is to
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 {{ :pacific-sis-user-guide:sis-add-student-re-enroll-6.jpg?nolink |}}
-===== Student Re-enroll to another school =====
+==== Student Re-enroll to another school ====
-There are two common use case for re-enrolling students:
-  * Re-enroll a student that dropped out of school (into the same school or maybe another school)
-  * Re-enroll a student that ends at a school (e.g. a primary school) and moves on to another school (e.g. a high school)
 Here the second case is discussed. At the end of primary school, students typically move on to another school. Before a rollover, a common method is to set the "Rolling/Retention Options" for students to not enroll into the school after say grade 8 as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_setting_rolling_retention_options. Those students then become inactive students until picked up again by someone else, typically a high school. This is what this example will do. A high school will re-enroll a bunch of inactive students (graduated from elementary).
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 {{ :pacific-sis-user-guide:sis-course-catalogue-6.jpg?nolink |}}
+===== Course special use cases =====
+Every now and then you may encounter special cases that require slightly different setup then mentioned in the https://docs.pacific-emis.org/doku.php?id=sis_user_manual#course_manager above. They will be discussed in following course sections.
+==== Two courses at the same time ====
+Some schools combine two courses into the same period and classroom. For example, Reading and Writing are two different courses with each their grades and slot in a Student Report Card. But they are taught in the same period essentially together. In this case, you simply enable Allow Student Conflict and Allow Teacher Conflict as shown below for courses taught at the same time in the same place.
+{{ :pacific-sis-user-guide:sis-course-manager-conflicts-1.png?nolink |}}
+{{ :pacific-sis-user-guide:sis-course-manager-conflicts-2.png?nolink |}}
+And then you would simply schedule students and teacher in both the courses just as you would normal ones.
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 The typical work process to go through just before the rollover should be something like this:
-  - Make sure you have transferred out of school any student that has transferred to another school (within FSM or internationally) as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_transfer_out
+  - Make sure you have transferred out of school any student that has transferred to another school (within your country's own schools or internationally) as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_transfer_out
   - Make sure you have dropped out of school any student that has officially dropped as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_dropout
   - Make sure that all attendance have been entered for the whole school year as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#attendance. This should have been done already if the work has been done on time throughout the year.