Differences

This shows you the differences between two versions of the page.

--- emis_user_manual [2024/12/19 07:25] – [School Accreditation Loaded Data] ghachey
+++ emis_user_manual [2025/05/15 01:00] (current) – [Tracking Enrollment List] ghachey
@@ Line 1207: / Line 1207: @@
   * **Proposed institution**: of the student (in case it changes from original one)
   * **Major**: of the student (in case it changes)
+  * **Cost of Attendance**: Cost of the program for the year (or semester in some cases)
   * **Field of study group**: is automatically set with the Major
   * **Subject**: of study of the student (in case it changes)
@@ Line 1216: / Line 1217: @@
 <note tip>Note that most of the fields will usually be automatically pre-populated. This includes the paid amount based on previously recorded GPA. But any of those amount can be overridden manually.</note>
+<note>Here is how semesters and a "year" is understood to work in a country with Fiscal Year spanning October 1, 2024--September 30, 2025. The year can be defined as FY2024-25 andin the system the 2025 is the number used (scholarship "round").  Furthermore, the year 2025 has semesters (or terms) and in the interface they are numbered (i.e. 1, 2, 3). What semester/term this refers to depends on the University and region in the world. Most cases fall in the below.
+Most Universities/Colleges:
+  * 2025-1 (Fall 2024)
+  * 2025-2 (Spring 2025)
+  * 2025-3 (Summer 2025)
+Fiji and Australia:
+  * 2025-1 (Semester 1 2025)
+  * 2025-2 (Semester 2 2025)
+  * 2025-3 (Semester 3 2025)
+</note>
 {{ :user-manual:scholarships-add-enrol-list-2.jpg?nolink |}}
@@ Line 1262: / Line 1278: @@
 {{ :user-manual:pdf-survey-upload.png?nolink |}}
-==== Upload Excel Workbook ====
+==== Upload Workbook Survey ====
 <note important>This documentation below is strictly how to load a Annual School Census Workbook into the EMIS. Information on how to use the workbook itself is documented in [[annual_school_census_workbook_user_manual|Annual School Census Workbook User Manual]]</note>
@@ Line 1301: / Line 1317: @@
 {{ :user-manual:workbook-upload-7.png |}}
+==== Accessing Archived PDF or Workbook Survey ====
+Once you have loaded either the PDF or Workbook Survey it becomes the official source of data for the year and archived in the system. You can go retrieve the original source at anytime if you ever need to. For example, you questions some of the numbers. You can access this from any of the schools' individual profiles. As shown below, choose a school and enter it profile. Go to the Survey Tab and download any of the yearly survey by clicking on the PDF or Excel icon.
+{{ :user-manual:archived-surveys.png?nolink |}}
 ==== Rollover Workbook ====