Differences

This shows you the differences between two versions of the page.

--- emis_user_manual [2024/06/04 08:49] – [Adding the year's Education Expenditure] ghachey
+++ emis_user_manual [2025/05/15 01:00] (current) – [Tracking Enrollment List] ghachey
@@ Line 816: / Line 816: @@
 {{ :user-manual:school-accreditation-loading-10.png |}}
+==== School Accreditation Approval Auditing ====
+The School Accreditation module includes auditing support. When you open an official school accreditation record, navigate to the Summary tab to view key details. This section displays all critical dates, from the creation of the survey on a tablet to its final approval, highlighted in red. While there are some edge cases where the End Date does not appear (the cause is unclear), the most important dates are consistently displayed.
+{{ :user-manual:fedemis-school-accreditation-approval.jpg?nolink |}}
+Schools should be trained to log in to their own school profiles, where they can access their yearly submitted data, exam performance, and school accreditation records in real time once the data is uploaded and approved. For example, schools can view their historical accreditation records, including a summary of final results. For more detailed information, they can click on the ID number to view the complete accreditation details, such as approval dates, photos, and more.
+{{ :user-manual:fedemis-school-accreditation.jpg?nolink |}}
 ==== School Accreditation Dashboard ====
@@ Line 1195: / Line 1207: @@
   * **Proposed institution**: of the student (in case it changes from original one)
   * **Major**: of the student (in case it changes)
+  * **Cost of Attendance**: Cost of the program for the year (or semester in some cases)
   * **Field of study group**: is automatically set with the Major
   * **Subject**: of study of the student (in case it changes)
@@ Line 1204: / Line 1217: @@
 <note tip>Note that most of the fields will usually be automatically pre-populated. This includes the paid amount based on previously recorded GPA. But any of those amount can be overridden manually.</note>
+<note>Here is how semesters and a "year" is understood to work in a country with Fiscal Year spanning October 1, 2024--September 30, 2025. The year can be defined as FY2024-25 andin the system the 2025 is the number used (scholarship "round").  Furthermore, the year 2025 has semesters (or terms) and in the interface they are numbered (i.e. 1, 2, 3). What semester/term this refers to depends on the University and region in the world. Most cases fall in the below.
+Most Universities/Colleges:
+  * 2025-1 (Fall 2024)
+  * 2025-2 (Spring 2025)
+  * 2025-3 (Summer 2025)
+Fiji and Australia:
+  * 2025-1 (Semester 1 2025)
+  * 2025-2 (Semester 2 2025)
+  * 2025-3 (Semester 3 2025)
+</note>
 {{ :user-manual:scholarships-add-enrol-list-2.jpg?nolink |}}
@@ Line 1250: / Line 1278: @@
 {{ :user-manual:pdf-survey-upload.png?nolink |}}
-==== Upload Excel Workbook ====
+==== Upload Workbook Survey ====
 <note important>This documentation below is strictly how to load a Annual School Census Workbook into the EMIS. Information on how to use the workbook itself is documented in [[annual_school_census_workbook_user_manual|Annual School Census Workbook User Manual]]</note>
@@ Line 1289: / Line 1317: @@
 {{ :user-manual:workbook-upload-7.png |}}
+==== Accessing Archived PDF or Workbook Survey ====
+Once you have loaded either the PDF or Workbook Survey it becomes the official source of data for the year and archived in the system. You can go retrieve the original source at anytime if you ever need to. For example, you questions some of the numbers. You can access this from any of the schools' individual profiles. As shown below, choose a school and enter it profile. Go to the Survey Tab and download any of the yearly survey by clicking on the PDF or Excel icon.
+{{ :user-manual:archived-surveys.png?nolink |}}
 ==== Rollover Workbook ====
-<note important>Currently there is no link in the menu to access the rollover workbook feature. It canonly be accessed through the browser by entering the URL by hand. So when logged in visit the link [[https://youremis.domain.name/#!/censusworkbook/create|https://youremis.domain.name/#!/censusworkbook/create]]</note>
+=== Initialize the new survey year ===
-<note important>Currently a new survey year needs to be produced manually before doing the rollover. This can be done by executing the stored procedure
+A new survey year needs to be produced manually before doing the rollover. There is no menu items at the moment but you can easily access the page directly from the browser as shown below and saving the new survey year. Usually it pre-populates the new census year data automatically.
-<code sql>
-exec pSurveyWriteX.CreateSurveyYear 2023, '2022-12-31','2022-11-30',6, 'your-user@email.com'
+{{ :user-manual:emis-user-guide-census-init-1.png?nolink |}}
-</code>
-</note>
+After the new census year has been initialized you can do the rollover page as shown below.
+{{ :user-manual:emis-user-guide-census-rollover-1.png?nolink |}}
 The workbook census rollover can work for all schools at the national level, at the district (e.g state, province, etc.) level or individual schools. It is the recommended way to get started on a new school year data as it contains cleaned up data and reduces chances of introducing duplicates or other messy data.
@@ Line 1309: / Line 1345: @@
   * Final verification that all the teacher/students for each schools are all as expected
   * Final verification of School and WASH data
-{{ :user-manual:workbook-rollover.png?nolink |}}
 ==== Upload Exams ====