sis_user_manual
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sis_user_manual [2023/08/27 21:55] – [Rollover] ghachey | sis_user_manual [2023/08/31 07:59] – ghachey | ||
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* **Exam**: Exam option should be checked when you want to take a physical exam at the end of a marking period. Checking the Exam box will allow the teachers and administrators to enter grades manually for this exam. | * **Exam**: Exam option should be checked when you want to take a physical exam at the end of a marking period. Checking the Exam box will allow the teachers and administrators to enter grades manually for this exam. | ||
- | <note tip>When you check Graded you will have to enter the grade posting begins and end dates. Those usually will be near the end of the marking period. As a rule of thumb, one could put the grade posting being one week before the end of the marking period and the grade posting end one week after the end of the marking period. Refer to the previous | + | <note tip>Not all marking periods will be " |
===== Calendars ===== | ===== Calendars ===== | ||
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===== Student Re-enroll ===== | ===== Student Re-enroll ===== | ||
- | The student | + | There are two common use case for re-enrolling students: |
+ | |||
+ | * Re-enroll a student that dropped | ||
+ | * Re-enroll a student that ends at a school (e.g. a primary school) and moves on to another school (e.g. a high school) | ||
+ | |||
+ | Both cases will be discussed in following sub-sections. | ||
+ | |||
+ | ==== Student Re-enroll a dropout ==== | ||
+ | |||
+ | Here the first case is discussed. Sometimes, students drop out from school & re-enroll again into the school. When a student is dropped from the school, the system keeps that student' | ||
- Go to '' | - Go to '' | ||
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{{ : | {{ : | ||
+ | |||
+ | ==== Student Re-enroll to another school ==== | ||
+ | |||
+ | Here the second case is discussed. At the end of primary school, students typically move on to another school. Before a rollover, a common method is to set the " | ||
+ | |||
+ | - Go to '' | ||
+ | - If student that are coming fresh into your high school exists in the system already, you '' | ||
+ | |||
+ | <note important> | ||
+ | |||
+ | To re-enroll students that were set to not enroll again in their primary school you go to '' | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | Search for your expected students using the advanced search. Make sure you search with " | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | Select the students that are coming to your school. Make sure you put the correct " | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | Click on " | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | Now if you go and checkout one of those newly re-enrolled students as shown below. You will notice that the enrollment history (and all other data) remains nicely associated with the same student account. And that is the advantage of re-enrolling an existing student versus created a new student account (a duplicate). | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | {{ : | ||
+ | ===== Student Setting Rolling/ | ||
+ | |||
+ | Another data that is important to understand well is the **Rolling/ | ||
+ | |||
+ | {{: | ||
+ | |||
+ | {{: | ||
+ | |||
+ | The choices for the **Rolling/ | ||
+ | |||
+ | * **Next grade at current school**: A typical promotion where a student moves on to the next grade (e.g. a student meeting all requirements goes from grade 1 to grade 2 in same school when rolling over). This is the most common and default option. | ||
+ | * **Retain**: A student repeating would be retained in the same grade (e.g. a student in grade 1 repeating will remain in grade 1 in the same school after rollover) | ||
+ | * **Do not enroll after this school year**: The student either does not promote or is set to move to another school (e.g. all grade 8 students from an elementary school going to another high school) | ||
+ | |||
+ | Now, setting this **Rolling/ | ||
+ | |||
+ | The recommended approach is to do the following: | ||
+ | |||
+ | * Group Assign Student Info to set all the graduating students to **Do not enroll after this school year**. For example, you could do a search in the Group Assign Student Info window for all Grade 8 students. Select them all and set the **Rolling/ | ||
+ | * Group Assign Student Info to set all the repeating students to **Retain**. | ||
====== Courses ====== | ====== Courses ====== | ||
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- Make sure that all attendance have been entered for the whole school year as detailed in https:// | - Make sure that all attendance have been entered for the whole school year as detailed in https:// | ||
- Make sure that all grades have been entered for the whole school year as detailed in https:// | - Make sure that all grades have been entered for the whole school year as detailed in https:// | ||
- | - Set the **Rolling/ | + | - Set the **Rolling/ |
Finally, you can go through the actual rollover. Go to '' | Finally, you can go through the actual rollover. Go to '' |
sis_user_manual.txt · Last modified: 2024/06/18 03:21 by ghachey