Differences

This shows you the differences between two versions of the page.

--- sis_user_manual [2023/08/21 06:36] – [Rollover] ghachey
+++ sis_user_manual [2023/08/31 04:40] – [Create Marking Periods] ghachey
@@ Line 75: / Line 75: @@
   * **Exam**: Exam option should be checked when you want to take a physical exam at the end of a marking period. Checking the Exam box will allow the teachers and administrators to enter grades manually for this exam.
-<note tip>When you check Graded you will have to enter the grade posting begins and end dates. Those usually will be near the end of the marking period. As a rule of thumb, one could put the grade posting being one week before the end of the marking period and the grade posting end one week after the end of the marking period. Refer to the previous illustration to an example.</note>
+<note tip>Not all marking periods will be "Graded". When you check Graded you will have to enter the grade posting begins and end dates. Those usually will be near the end of the marking period. As a rule of thumb, one could put the grade posting being one week before the end of the marking period and the grade posting end one week after the end of the marking period. That is the time frame the system expects and allow inputting grades for that marking period. Refer to some of the previous illustrations to view some examples.</note>
 ===== Calendars =====
@@ Line 580: / Line 580: @@
 {{ :pacific-sis-user-guide:sis-add-student-re-enroll-6.jpg?nolink |}}
+===== Student Setting Rolling/Retention Options =====
+Another data that is important to understand well is the **Rolling/Retention Options** which is shown in two screenshots below for one student as an example. This is how to tell the system how the student is to progress into the next school year after a rollover. It is an operation that usually you will at the end of each school year.
+{{:pacific-sis-user-guide:rolling-retention-option-1.png?nolink|}}
+{{:pacific-sis-user-guide:rolling-retention-option-2.png?nolink|}}
+The choices for the **Rolling/Retention Options** are explained below:
+  * **Next grade at current school**: A typical promotion where a student moves on to the next grade (e.g. a student meeting all requirements goes from grade 1 to grade 2 in same school when rolling over). This is the most common and default option.
+  * **Retain**: A student repeating would be retained in the same grade (e.g. a student in grade 1 repeating will remain in grade 1 in the same school after rollover)
+  * **Do not enroll after this school year**: The student either does not promote or is set to move to another school (e.g. all grade 8 students from an elementary school going to another high school)
+Now, setting this **Rolling/Retention Options** for each student in the school individually would take a long time. A better approach if to use the ''Group Assign Student Info'' feature as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_group_assign_info.
+The recommended approach is to do the following:
+  * Group Assign Student Info to set all the graduating students to **Do not enroll after this school year**. For example, you could do a search in the Group Assign Student Info window for all Grade 8 students. Select them all and set the **Rolling/Retention Options** to **Do not enroll after this school year**.
+  * Group Assign Student Info to set all the repeating students to **Retain**.
 ====== Courses ======
@@ Line 1440: / Line 1461: @@
 The typical work process to go through just before the rollover should be something like this:
+  - Make sure you have transferred out of school any student that has transferred to another school (within FSM or internationally) as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_transfer_out
   - Make sure you have dropped out of school any student that has officially dropped as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_dropout
   - Make sure that all attendance have been entered for the whole school year as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#attendance. This should have been done already if the work has been done on time throughout the year.
   - Make sure that all grades have been entered for the whole school year as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#grades. This should have been done already if the work has been done on time throughout the year.
-  - Set the **Rolling/Retention Options** for all students as detailed in the following steps.
+  - Set the **Rolling/Retention Options** for all students as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_setting_rolling_retention_options.
-The **Rolling/Retention Options** is shown in two screenshots below for one student as an example.
-{{:pacific-sis-user-guide:rolling-retention-option-1.png?nolink|}}
-{{:pacific-sis-user-guide:rolling-retention-option-2.png?nolink|}}
-The choices for the **Rolling/Retention Options** are explained below:
-  * **Next grade at current school**: A typical promotion where a student moves on to the next grade (e.g. a student meeting all requirements goes from grade 1 to grade 2 in same school when rolling over). This is the most common and default option.
-  * **Retain**: A student repeating would be retained in the same grade (e.g. a student in grade 1 repeating will remain in grade 1 in the same school after rollover)
-  * **Do not enroll after this school year**: The student either does not promote or is set to move to another school (e.g. all grade 8 students from an elementary school going to another high school)
-Now, setting this **Rolling/Retention Options** for each student in the school individually would take a long time. A better approach if to use the ''Group Assign Student Info'' feature as detailed in https://docs.pacific-emis.org/doku.php?id=sis_user_manual#student_group_assign_info.
-The recommended approach is to do the following:
-  * Group Assign Student Info to set all the graduating students to **Do not enroll after this school year**. For example, you could do a search in the Group Assign Student Info window for all Grade 8 students. Select them all and set the **Rolling/Retention Options** to **Do not enroll after this school year**.
-  * Group Assign Student Info to set all the repeating students to **Retain**.
 Finally, you can go through the actual rollover. Go to ''Tools -> Rollover''. You will need to enter all the marking periods dates as shown below and then click ''Rollover''.