sis_user_manual_responsive_version
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- | ====== Student Information System User Guide (Responsive Version) ====== | + | This is the old URL. The user guide is now located |
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- | This is the user guide for the Student Information System used for training and as reminder reference for people using it. | + | |
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- | ====== School Setup ====== | + | |
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- | This section explains how to setup or model your school. | + | |
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- | ===== Create a New School ===== | + | |
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- | You create a school in '' | + | |
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- | {{ : | + | |
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- | You will then be able to switch between schools (if you are logged with a user with permission to do so) from the top right as shown below. You can also look at the school info that is selected. | + | |
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- | {{ : | + | |
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- | ===== Portal Notes ===== | + | |
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- | The Portal Notes page is an announcement feature for the admin to communicate messages to the other users like teachers, parents and students; the message will display on the homepage of the user’s portal. Users can access their portal from a smartphone, tablet, laptop or computer with access to the SIS. | + | |
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- | To access this page, go to '' | + | |
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- | You can make the text appear for a certain period of time by selecting begin and end dates. You can also control who gets to see the message by clicking on the Visible to options. | + | |
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- | For example, if you want only parents to view the message, click Visible to Parent. | + | |
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- | {{ : | + | |
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- | You can then delete notes using the " | + | |
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- | {{ : | + | |
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- | ===== Create Marking Periods ===== | + | |
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- | Marking Period | + | |
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- | Start by creating your semesters. click on the " | + | |
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- | <note warning> | + | |
- | If you are setting a system for training that will occur outside of the normal school year (e.g. typical school year for you is August 1 to May 31 and you are having your training in June/July some features will not be available for the training if you put your marking periods as you would in production. One way around this is to put your marking period with a full year taking up the whole year (e.g. June 1 to May 31). That way you will have access to all features by scheduling course in June/July when you are doing the workshop. | + | |
- | </ | + | |
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- | There are three check boxes: | + | |
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- | * Graded: By checking a marking period ‘Graded’, | + | |
- | * Comments: By checking the ‘Comments’ box, teachers and administrators are allowed to enter Comments while giving final grades. | + | |
- | * Exam: Exam option should be checked when you want to take a physical exam at the end of a marking period. Checking the Exam box will allow the teachers and administrators to enter grades manually for this exam. | + | |
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- | {{ : | + | |
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- | With your semesters in places you can create their respective quarters. For example, to add quarters in Semester 2 you need to click on '' | + | |
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- | ===== Calendars ===== | + | |
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- | ==== Create Default Calendar ==== | + | |
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- | Create a calendar for your school in '' | + | |
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- | {{ : | + | |
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- | You can create as many different calendars as you want. You could create a calendar specifically for teachers for example but for simplicity' | + | |
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- | When complete you can see your calendar as shown below. School days will be shown in light blue while non school days in pink. You may have to change the month to a school month to see this. | + | |
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- | {{ : | + | |
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- | ==== Creating a Holiday ==== | + | |
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- | If you need to mark a day as a holiday, simply uncheck the checkbox for that meeting day with a double click & save it. That day will become pink denoting a holiday. If you click on System wide this unchecked holiday would also copy to all your other calendars and other schools in the system. | + | |
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- | After saving the holiday should be in pink as shown below. | + | |
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- | ==== Create an Event ==== | + | |
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- | To add an event on a calendar, click on the (+) sign. | + | |
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- | A new pop up window will open up. Enter the date, title & notes and save it. If a system has multiple schools and multiple calendars, then the '' | + | |
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- | The event information is saved. You can edit it by clicking it. | + | |
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- | It will also be show on the calendar and on the portal page of the selected users for that calendar. | + | |
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- | ==== Delete a Calendar ==== | + | |
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- | To delete a Calendar from the school, click on the " | + | |
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- | {{ : | + | |
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- | You will be asked whether you are sure you want to delete. | + | |
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- | And if you only had one calendar you will be left with none as shown below. But you do need a calendar! | + | |
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- | ==== Edit a Calendar ==== | + | |
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- | To edit a Calendar click on the pencil icon as shown below and you are given access to edit the calendar title, check/ | + | |
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- | {{ : | + | |
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- | ===== Creating Periods ===== | + | |
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- | This is the area where you define the time divisions of a school day, known as periods. To create periods go to '' | + | |
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- | The Title, Short Name, Start Time, End Time are self explanatory. The Sort Order is merely used to arrange the order in the way you like. The checkboxes are explained below. | + | |
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- | * Used for Attendance: Checking this option will allow the teachers to take attendance on that particular period when that period is associated in a course period. | + | |
- | * Ignore for scheduling: It is used to avoid period time clash while scheduling a student into 2 clashing course periods. | + | |
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- | You can always edit any of the previously created periods if you need to. To delete a period, click on the '' | + | |
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- | ===== Grade Levels ===== | + | |
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- | This section captures the different grade levels as per your school’s requirement. | + | |
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- | Fill in the information from '' | + | |
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- | So, always set the next grade value as the one following the previous grade level. | + | |
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- | Other than that, Grade Levels are created much in the same way as Periods. | + | |
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- | ===== Rooms ===== | + | |
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- | This section lets you to create and define numerous rooms in the school. Go to '' | + | |
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- | After entering every room, click '' | + | |
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- | ===== Grade Scales ===== | + | |
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- | Grade Scales are created to enter letter grades with the actual scores. To create a grade scale go to '' | + | |
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- | After the grade scale is created, letter grades need to be entered as per requirement as shown below. Just keep on adding the rows and clicking '' | + | |
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- | Put the Title, Breakoff, Weighted GP value, Unweighted GP value & sort order & then click on save. The Breakoff fetches the letter grades as per the scores. Here, A=90; when a student gets 90 & above he will be entitled to get an A. The Weighted GP Value is entered to calculate GPA of the weighted courses (where " | + | |
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- | <note tip> | + | |
- | Some high schools, to reflect the varying skill required for different level courses and to discourage students from selecting courses that are considered a source of easy ' | + | |
- | -- Wikipedia | + | |
- | </ | + | |
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- | Basically, creating this section would help to get the letter grades on the report card and to calculate GPA while creating Transcript. | + | |
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- | ====== | + | |
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- | Users is where you manage staff and also optionally parents of students. Students are managed elsewhere. | + | |
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- | ===== Adding a new staff ===== | + | |
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- | To add new Staff (e.g. Admin, Teachers and other Staff) in the system, go to '' | + | |
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- | Fill up the school information. This is where you assign roles such as teachers, administrators and non-teacher staff. | + | |
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- | Click '' | + | |
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- | ===== Finding existing staff ===== | + | |
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- | You can find staff using a number of fields. Example below finds a staff with Last Name. | + | |
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- | You would retrieve all staff with Last Name searched as shown below | + | |
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- | You can also list all Teachers as shown in the following two illustrations. | + | |
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- | ===== Customize staff field ===== | + | |
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- | You may have a need to record more information not available by default. You can do this in '' | + | |
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- | {{ : | + | |
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- | Then enter your new staff field category. For example, Qualification information. Then click '' | + | |
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- | You can then add more fields inside the new Qualifications information by clicking on the '' | + | |
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- | One by one you can add the fields inside Qualification information. You can assign them various type such as text, dates, etc. | + | |
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- | Finally, go into one of your staff and see the new tab '' | + | |
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- | ====== Courses ====== | + | |
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- | ===== Course Manager ===== | + | |
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- | To be able to assign students to courses (or any learning period in class,) mark attendance and grade student you must create subject, courses and course periods. | + | |
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- | * Subjects: think of subject as simply a high level way to organize your areas of study (e.g. Mathematics, | + | |
- | * Course: are individual courses though at the school (e.g. for example in Mathematics we could have courses in Geometry, Arithmetic, Calculus) | + | |
- | * Course Periods: are what define what course is thought by what teacher in what classroom and at what time. | + | |
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- | First define some Subject or general areas of studies as shown below. Below the subject " | + | |
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- | {{ : | + | |
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- | Then for each subject you can create courses inside the subject by clicking on the subject and then the '' | + | |
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- | The following is what you see after creating the course. | + | |
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- | Final step to be able to assign students, grade them and mark attendance is to create the course period. You select which course you want to create a course period for then click on the '' | + | |
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- | Fill out the Course period details as per requirements. The following are the description of various functionalities in a course period. You need to be careful while filling the details here as it holds great importance while evaluating the final grades, class ranks, etc. | + | |
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- | * **Short Name:** a short name/title for the course period; | + | |
- | * **Calendar: | + | |
- | * **Secondary Teacher:** select the teacher, if required (since it is not mandatory). It is provisioned to schedule two teachers in a course period; | + | |
- | * **Seats:** number of seats available for the students for this course period; | + | |
- | * **Grading Scale:** any grading scale name that the school system uses; | + | |
- | * **Credit Hours:** if the course period is credit bearing, you must fill in the Credit Hours for the transcripts to show the completed credit hours for a course; | + | |
- | * **Gender Restriction: | + | |
- | * **Parent Period:** choose a parent period for this course period so that at the time of scheduling, that parent course period stands compulsory to be scheduled first before this course period. For instance, if there are course periods named Theory (CT) and Practical (CP) under a course named Chemistry, you can mark CT as a parent period in CP course period. Now, at the time of scheduling, if you try to schedule CP first, you’ll be notified to schedule CT instead, as CT is marked parent period in CP course period; | + | |
- | * **Allow teacher Gradescale: | + | |
- | * **Course is weighted:** check Course is weighted if this course period needs evaluation based on weighted GP value; | + | |
- | * **Affects Honor Roll:** check Affects Honor Roll if you want the course to be counted in the honor roll; | + | |
- | * **Half Day:** When this option is checked, it entitles the student scheduled in this CP to retrieve half day minutes which overwrites the actual CP’s per class minutes when the student attends this CP. | + | |
- | * **Affects Class Rank:** mark the checkbox if you want this course period to be counted for class rank evaluation. | + | |
- | * **Choose the Duration:** you can choose the duration either from the demarcated marking periods or a Custom period range (say a month or some days) | + | |
- | * **Choose Schedule type:** you can choose any of the three options as per the system requirements. | + | |
- | * **Fixed Schedule:** it enables you to choose a selected period for selected number of meeting days that continues in the same routine for the whole duration range that has been marked above. Select a Class room and the Period from the drop down list (the list must be created while setting up the system), check the Meeting Days you want the course period and lastly, to enable the course period for attendance, check the Takes Attendance checkbox. After filling all the details, click Save button in this page and the course period will be created. | + | |
- | * **Variable Schedule:** it enables you to choose periods invariably for all the days in the duration of the course period. Select a Day, Period, Room and check Takes Attendance to validate the course period for marking attendance. Now, click Save and the page refreshes with the entered course period details and alongside will show a (+) sign, beneath the variable schedule, to allow adding of more periods and days similarly. | + | |
- | * **Enter by Calendar Days:** This schedule type lets you to choose selected dates in the chosen duration. For instance, if you have a course period that you don't need it regularly as other learning lessons like a test period, you can enter particular dates by the calendar for that test period. To do so, after filling out the above details, select Enter by Calendar Days. | + | |
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- | When done click '' | + | |
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- | ===== Course Catalogue ===== | + | |
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- | You can browse your course periods by going to '' | + | |
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- | You can filter which one to display. For example, below we are filtering first by the marking period. Then you can filter further by subjects and even further by courses. | + | |
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- | ===== Print Catalog ===== | + | |
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- | It might be useful to print the catalog sometimes. You can print the catalog in a number of ways by going to '' | + | |
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- | And the result we get is the following in a new browser tab ready for printing if desired. | + | |
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- | ===== Teacher Re-Assignment ===== | + | |
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- | If you need to re-assign teachers after the school year is under way and you whole catalog has already been created you can do so in '' | + | |
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- | ====== Students ====== | + | |
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- | ===== Student Info ===== | + | |
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- | Go to '' | + | |
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- | ===== Add a Student ===== | + | |
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- | You need to add your students in the system one by one carefully. You do this in '' | + | |
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- | Pay particular attention to the student enrollment information as shown below. The options are explained below. | + | |
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- | * **Next Grade at Current School** By default this option is selected which means when you rollover the data to the next school year, the student in 1st Grade would be promoted to 2nd Grade in the same school. | + | |
- | * **Retain** you can retain a student (if failed) to the same Grade level he/ she are in after rollover. | + | |
- | * **Do not enroll after this school year** can be used when a Student is graduating; the student’s data are not rolled over to the next grade in the coming year. | + | |
- | * **School Name** If you have a multi-school database, you will have the option to select any of those schools from this dropdown list to move the student directly to another school after rollover. | + | |
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- | These options should be selected correctly to get the proper student data in the next school year. At the bottom of the Enrollment Information you get an enrollment record of the student over the years. | + | |
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- | * **Start Date** indicates the enrollment date; | + | |
- | * **Enrollment Code** you can give an enrollment code to describe how the student enrolled in your school; for instance, this could be a new student coming to school, an existing student that has been rolled over into a next grade (or same grade), or transferred in from another school. | + | |
- | * **Drop Date** can be used for students leaving the schools | + | |
- | * **Drop Code** with a code of Transferred out, rolled over and dropped out. | + | |
- | * **School** the school in which the enrollment record is. | + | |
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- | Finally, click on '' | + | |
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- | You can enter the student address in the following tab. There you can also assign a parent or guardian of of the student and optionally allow that person to have access to the system and various information such as events and student' | + | |
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- | Optionally, you can also include the students medical information, | + | |
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sis_user_manual_responsive_version.1530142067.txt.gz · Last modified: 2021/02/02 02:10 (external edit)